Event Manager Job at One Haus, Scotts Valley, CA

WHVjWEJFb1ZFeFVFMzJKaG9yWGdtNWViOWc9PQ==
  • One Haus
  • Scotts Valley, CA

Job Description

Job Description

Summary:

The Event Manager is responsible for delivering professional, organized support for all groups, programs, and special events. This role oversees event planning, communication with clients, and coordination with internal teams to ensure seamless execution. The position also supports senior leadership by maintaining efficient systems for schedules, documentation, and event operations.

Key Responsibilities

Event Leadership

  • Communicates with clients and internal teams to plan, coordinate, and finalize event details.
  • Determines logistical needs, including schedules, meeting spaces, food & beverage, transportation, and off-site requirements.
  • Prepares event resumes and updates event orders; coordinates with sales and reservations for guest lists and bookings.
  • Develops event schedules, preparation documents, and vendor confirmations.
  • Manages and tracks event requests and gathers client feedback for improvements.
  • Escalates critical issues to management and supports billing and payment updates.
  • Ensures clear communication across departments to support event execution.

Guest & Vendor Coordination

  • Greets and orients clients upon arrival and ensures all needs are met throughout the event.
  • Maintains communication with clients, faculty, and assistants to ensure a positive experience.
  • Tracks upcoming events and maintains organized documentation.
  • Builds and maintains a list of approved off-site vendors.
  • Participates in staff meetings to review upcoming events.
  • Maintains confidentiality of sensitive information.
  • Works evenings and weekends as needed.

Supervisory Duties

  • Holds direct reports accountable for quality, timeliness, and adherence to standards.
  • Provides ongoing feedback, training, and performance management.
  • Conducts workforce planning and ensures adequate staffing.
  • Reviews attendance, enforces policies, and manages disciplinary actions as needed.
  • Ensures compliance with meal/rest break laws and audits timekeeping.
  • Communicates policy changes and provides training when required.
  • Develops or adapts training materials to support team performance.

Qualifications

  • Education: High school diploma required; bachelor’s degree preferred.
  • Experience: Minimum 2 years in hospitality or event-related roles; 5 years preferred.
  • Language: Bilingual abilities preferred.
  • Skills:
  • Strong communication and organizational skills
  • Ability to interpret instructions and write clear correspondence
  • Basic math ability
  • Problem-solving and decision-making skills
  • Business acumen and budget awareness
  • Proficiency in Microsoft Suite, internet applications, Adobe products; typing 50 WPM

Physical Requirements

  • Frequent standing, walking, reaching, and handling materials.
  • Regular sitting and lifting up to 25 lbs; occasional lifting up to 50 lbs.
  • Requires close vision, depth perception, and ability to adjust focus.

Work Environment

  • Exposure to outdoor conditions, moderate to loud noise, and areas with moving mechanical parts or restricted spaces.

Conditions of Employment

  • Must hold a valid driver’s license and meet insurability requirements.
  • Must pass required background checks.

Job Tags

Weekend work, Afternoon shift,

Similar Jobs

Prisma Community Care

Chief Financial Officer (CFO) Job at Prisma Community Care

 ...Description Job Description As the Chief Financial Officer (CFO), you are responsible for managing accounting, finance, and facilities...  ...Prepare and update the cash flow forecast. ~ Responsible for timely preparation and submission of monthly, quarterly and annual... 

Domino's Pizza

Pizza Delivery Driver - Aubrey Job at Domino's Pizza

 ...High School Students and College Students are encouraged to apply, or if you want to be surprised at how much a delivery driver makes, you can apply also! Those looking for a new Full-Time or Part-Time position can start tomorrow! Business is Booming! This means you... 

Informa Markets

Event Director Job at Informa Markets

 ...organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed...  ...Santa Monica, New York, NY, or Boulder, CO office. As the Event Director- NAB Manufactoring, your role is to strategically build and... 

Naytahwaush Community Charter School

Special Education Teacher Job at Naytahwaush Community Charter School

 ...disabilities - Utilize behavioral therapy techniques to support students in managing their behaviors effectively - Implement specialized teaching strategies to educate students with various learning challenges - Collaborate with parents, caregivers, and other professionals to... 

Encore Talent Solutions

ERP Project Manager (Cincinnati) Job at Encore Talent Solutions

 ...engagement, planning, and execution discipline ~ Strong business acumen and project management skill, to turn strategy into action ~ PMP or equivalent certification preferred ~ Oracle ERP experience is a plus Knowledge, Skills, And Abilities: Experience with...