Operations Associate - Full Time - Entry Level Job at CrowdPlat, Pleasanton, CA

VytFVkFVY1FHUmdIM1dkbG9yTGhtNWFj
  • CrowdPlat
  • Pleasanton, CA

Job Description

Job Description

Job Summary

The Operations Associate will handle a wide range of administrative tasks, from scheduling and organizing meetings to administering interviews, handling billing and payments, and supporting our team in multiple areas. This role requires a strong sense of initiative, attention to detail, and the ability to prioritize effectively in a fast-paced environment.

Key Responsibilities

  • Calendar & Scheduling : Manage calendars for key team members, coordinate meetings, and handle travel arrangements.
  • Interview Administration : Schedule interviews, communicate with candidates, and ensure a smooth interview process by coordinating with hiring managers.
  • Billing & Payments : Prepare and manage billing, process invoices, track payments, and assist with payment-related tasks as needed.
  • Document Preparation : Draft, format, and proofread documents, presentations, and reports.
  • Customer & Client Communication : Respond to general inquiries, assist with customer service issues, and communicate with clients and vendors as needed.
  • Cross-Functional Support : Assist in various projects across departments, adapting to a range of needs in a growing company.

Requirements

  • Experience : Previous experience working in a startup or small business in administration, office management, recruiting, billing, sales, marketing, communications, or a related role.
  • Education : High school diploma required; Associate’s or Bachelor’s degree preferred.
  • Skills : Strong organizational abilities with attention to detail; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Google Workspace; excellent communication and interpersonal skills; ability to multitask and prioritize in a fast-paced environment; comfortable working independently and as part of a team; and basic accounting skills or experience with billing and invoicing preferred.

Preferred Qualifications

  • Familiarity with scheduling tools (e.g., Calendly) and project management software (e.g., Smartsheets)
  • Experience handling billing, payments, or basic accounting tasks
  • Experience in recruitment coordination or administering interviews

Job Tags

Full time,

Similar Jobs

Stability Healthcare

Travel Operating Room RN (Circulator & First Assistant) - $1,959 per week Job at Stability Healthcare

Stability Healthcare is seeking a travel nurse RN OR - Operating Room for a travel nursing job in San Antonio, Texas. Job Description & Requirements ~ Specialty: OR - Operating Room ~ Discipline: RN ~ Duration: 13 weeks ~40 hours per week ~ Shift: 8 hours...

TransWest Mobility

Shuttle Van Driver-1000 Sign On Bonus Job at TransWest Mobility

Come grow your driving career with TransWest! Get started in our shuttle van driver role, so that you can be a part of our next CDL training class! TransWest offers current team members paid training to get their Class B CDL with Passenger Endorsement or add a Passenger... 

Fresno Metropolitan Flood Control District

Park Attendant (Part-Time) Job at Fresno Metropolitan Flood Control District

 ...Job Description Job Description Join Our Team as a Part-Time Park Attendant! The Fresno Metropolitan Flood Control District is on the lookout for a friendly, dedicated professional to join our team as a Part-Time Park Attendant . If you have a passion for people... 

Western Connecticut State University

Theatre Arts - Assistant Professor - Scenic Design/Scenic Arts/Technical Theatre Job at Western Connecticut State University

 ...Western Connecticut State University School of Visual, Performing, and Communication Arts Theatre Arts Assistant Professor - Scenic Design/Scenic Arts/Technical Theatre Tenure Track Academic Year 2026-2027 Western Connecticut State Universitys School... 

Disability Solutions

Business Administrator, College of Medicine, Department of Accounting & Finance Job at Disability Solutions

 ...patients. The Operation & Finance Department at the University of Cincinnati, College of Medicine is seeking a full-time Business Administrator. This position will support the University's mission and commitment to excellence in our students, faculty, staff, and all...