Job Description
Position: Receptionist + Principal Assistant
Reports to: Lower School Principal
Qualifying Characteristics:
- Maintains Christian values, a bold believer, and enthusiastic
- Upholds the image, mission, vision, and values of TPCS
- Desires to grow both spiritually and professionally
- Communicates and engages with staff, families, and guests in a Christ-like manner
Qualifications:
- 1-2 years of receptionist and/or assistant experience
- Strong organizational, communication, confidentiality, and problem-solving skills
- Attention to detail
- Prior experience in a school setting is a plus
- Proficiency in Google Suite and Microsoft Office is a plus
Responsibilities:
- Answer incoming phone calls.
- Greet all visitors and process their licenses through the Hall Pass system to ensure the safety of our students and staff.
- Document and review the attendance of students who are tardy (whether they have been informed of their tardiness or not) and check out students leaving the school with their guardians.
- Sign off on incoming packages and ensure they are distributed to the appropriate recipient.
- Manage the Lower School Principal's calendar. This includes scheduling and coordinating lunches for special events, meetings, and teacher observations.
- Assist the Lower School Principal with daily administrative tasks and responsibilities. Which includes:
- Principal morning announcements
- Office ordering (copy paper, construction paper, classroom supplies, and curriculum)
- Work with the Safety Team on alarm drills.
- Maintain a clean and presentable office environment. This includes:
- Teacher's Workroom
- Front office area (this includes watering the plants)
- Assist the school nurse in the event she cannot be in the school.
- Assist and/or monitor students in the office if the principal, assistant, or teacher is not available.
- Coordinate after-school clubs with teachers or others outside of our school, which includes:
- Scheduling on ParentSquare
- Contacting the social media coordinator to post on ParentSquare
- Creating spreadsheets for those conducting clubs, so we have a list of those participating and teaching
- Track Volunteer Hours
- Provide information and run reports
- Assist with substitute teacher coverage for the Lower School through the EZ Sub system
- Provide training and answer questions from teachers regarding the EZ Sub system
- Reach out to the listed substitutes regarding their availability for coverage if there is no individual who signed up for those open dates.
- Coordinate car name tags for parents when picking up students.
- Create mailbox labels in the Teacher's lounge and the Administrative office.
- Assist with preparing and planning for school events.
- Posting on our internal parent communication system, ParentSquare.
- Review teacher and substitute teacher applicants through our recruiting system.
- Other duties as assigned.
Work Schedule: Monday - Friday; 7:30 am - 4:00 pm
Work Status: Exempt, salary, full-time
Job Tags
Full time, Work at office, Monday to Friday, Day shift,