Junior Administrative Assistant Job at Career Group, Chicago, IL

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  • Career Group
  • Chicago, IL

Job Description

An established global financial institution is seeking a Junior Banker Administrative Assistant to join its Global Banking & Markets division in Chicago. This is an entry-level opportunity offering hands-on experience within a dynamic and high-performance investment banking environment. Ideal candidates will be proactive, detail-oriented, and adaptable, with a background in administration, customer service, hospitality, events, or call centers.

Location: Chicago, IL

Pay Rate: $20–$24/hour

Duration: 6+ months (Immediate Start)

Key Responsibilities:

  • Provide administrative support to a team of 25+ junior bankers, including Analysts, Associates, and Junior Vice Presidents
  • Manage calendars, schedule meetings and conference calls across global time zones
  • Handle a high volume of calls and emails, ensuring accurate and timely communication
  • Coordinate internal and external meetings, including room bookings and video conferencing logistics
  • Arrange domestic and international travel, including flight, hotel, visa applications, and car service bookings
  • Process expenses and invoices with attention to detail and timeliness
  • Support general office administration and ad hoc requests from banking teams
  • Provide backup coverage for colleagues during absences or vacation periods

Qualifications:

  • Bachelor’s degree preferred
  • Administrative or customer-facing experience preferred
  • Strong organizational and multitasking skills
  • Proficient in Microsoft Word, Excel, and Outlook
  • Professional verbal and written communication skills
  • Comfortable interacting with team members at all levels of the organization
  • Ability to work independently in a high-pressure, fast-paced environment
  • Resourceful and proactive in problem-solving and task management
  • Maintain confidentiality and exhibit discretion in handling sensitive information

Please submit your resume in Word format for immediate consideration!

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Bank staff, Immediate start,

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