Job Description

Title: Human Resources Payroll Administrator

Location: Madison, Wisconsin

Salary: $60,000 - $80,000

Type: Direct Hire

Constellation Search Group is looking for a Human Resources Payroll Administrator for a full-time opportunity. Your key responsibility will be to serve as a vital team member associated with accurately and consistently completing the accounting functions for the assigned project.

Responsibilities:

• This role will be responsible for managing payroll processes, ensuring compliance with multi-state tax filing requirements, handling benefits administration, and supporting human resources functions
• Process full-cycle payroll, including salaried, hourly, and commission-based compensation
• Ensure accurate calculation and timely payment of wages, commissions, and bonuses
• Enter, review, and process complex payroll in QuickBooks, ensuring accuracy and compliance with company policies and tax regulations, with a strong understanding of its impact on financials
• Reconcile payroll transactions between QuickBooks and payroll processing systems such as UKG and Gusto, identifying and resolving discrepancies
• Maintain compliance with federal, state, and local tax regulations, including multi-state income tax filings
• Manage payroll tax agencies, including enrollment, account closures, and handling corrections/amendments on payroll taxes
• Prepare and submit payroll-related reports, including quarterly and year-end filings (W-2s, 1099s)
• Maintain and update employee records, ensuring confidentiality and compliance with labor laws
• Support benefits enrollment, changes, and administration, including health insurance, 401(k), and other company benefits
• Coordinate new hire documentation and ensure timely completion of I-9s, W-4s, and direct deposit setup
• Facilitate background checks, employment verification, and onboarding schedules
• Assist with drafting, distributing, and managing employment contracts
• Monitor and update HR policies and employee handbooks as needed

Qualifications:

• 5+ years of experience in payroll processing, HR support, and benefits administration
• Experience with multi-state payroll tax filings and commission-based compensation structures
• Strong knowledge of employment laws, payroll regulations, and tax compliance
• Proficiency in payroll software (e.g., ADP, Paychex, QuickBooks Payroll, or similar systems)
• Excellent attention to detail and ability to maintain confidentiality
• Strong communication and interpersonal skills
• Ability to work independently and collaboratively in a fast-paced environment

Benefits:

• Medical / Dental / Vision insurance
• 401k with matching
• PTO/ Company paid holidays

Equal Opportunity Employer:

We are deeply committed to building a diverse and inclusive team. We believe that different backgrounds and life experiences make our team better. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance.

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