Job Description

HR Coordinator

Let’s Get to It – Your Role in Our Story:

At Ernest, people come first—always. As an HR Coordinator, you’ll help us create an environment where E-Teamers feel supported, heard, and empowered. This role is all about connection: guiding new hires through a seamless onboarding experience, ensuring compliance with care, helping teammates navigate benefits, and being a resource when people need clarity or support. You’ll also play a key role in coordinating background checks and drug screenings, working closely with our recruiting team to help ensure every new hire is set up for success.

We’re not looking for someone to check boxes—we’re looking for someone who cares deeply about people and is excited to grow with us. If you thrive in a team-first culture, love the details, and believe that HR is about heart as much as it is about policy, this might be your next move.

Note: This role does not include payroll or direct recruiting responsibilities.

What You’ll Be Doing:

• Be a trusted resource for E-Teamers, providing guidance on HR policies, practices, and programs with clarity and compassion
• Own and coordinate all pre-employment background checks and drug screenings, partnering closely with our recruiting team and third-party vendors
• Deliver a welcoming and engaging onboarding experience that sets new hires up for success from day one (Deliver a welcoming and engaging onboarding experience that sets new hires up for success from day one, ensuring they feel supported, informed, and confident in understanding and completing all required onboarding forms.)
• Keep employee records current and accurate in our HRIS, ensuring confidentiality, compliance and accessibility
• Assist the Benefits Specialist in helping employees navigate benefit offerings, enrollment changes, and questions
• Assist with employee relations conversations, offering a listening ear and thoughtful solutions
• Ensure compliance with federal, state, and local laws while helping us maintain an inclusive, people-first culture
• Maintain and help roll out HR policies and procedures, ensuring they’re clear, fair, and aligned with our values
• Conduct regular data audits and generate reports to maintain accurate employee records.

What You Bring to the Table:

• 3+ years in an HR role (Coordinator or Administrator Assistant) with a solid understanding of compliance, onboarding, and employee support
• Strong knowledge of HR processes, employment law, and systems
• Knowledge of federal, state, and local employment laws
• Experience using HR technology and tools—familiarity with HRIS systems such as Paycom, ADP, or Paylocity is a plus
• Excellent communication, organization, and problem-solving skills
• High level of discretion and professionalism with confidential information
• A warm, approachable, and professional demeanor
• Strong organizational and time management skills—someone who gets things done and follows through
• A high level of discretion and the ability to handle sensitive situations with grace
• Critical thinker with a strong initiative and proactive approach
• A genuine desire to help people and contribute to something bigger than a job
• Skilled at working collaboratively as a member of a team
• Excellent interpersonal as well as oral and written communication skills.
• Demonstrated ability to work independently, manage projects with minimal supervision, and consistently meet deadlines

Bonus Points For:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• PHR or SHRM-CP certification
• Experience supporting multiple locations or states
• Bilingual skills

Work Environment

• The employee regularly works in an office setting. Non remote.

Physical Demands:

• In this role, you’ll be expected to sit, stand, talk, and listen regularly. There may also be occasional lifting of office supplies and products, up to 10 pounds.

Position Type/Work Hours:

• This is a full-time position. The standard operating hours are Monday through Friday, 8:00 AM to 5:00 PM.

At Ernest, We Believe:

What truly sets us apart is our people and the meaningful connections we build—with our clients and with each other. It's not just about the product we deliver, but the relationships, trust, and collaboration that drive everything we do.

Your growth is fueled by our connected culture—when you succeed, we all succeed.

If this sounds like the place for you—and the kind of impact you want to make—let’s talk.

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