Job Description

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Grants Manager

Any EF office or Remote within United States

ABOUT ENERGY FOUNDATION

Energy Foundation’s (EF) mission is to secure a clean and equitable energy future to tackle the climate crisis. We envision a healthy, safe, equitable economy powered by clean energy. We believe a thriving clean energy economy can create sustainable opportunities, spur innovation, and protect our climate—for today and future generations.   

EF supports education and analysis to promote non-partisan policy solutions that advance renewable energy and energy efficiency while opening doors to greater innovation and productivity—growing the economy with dramatically less pollution. For more than 30 years, EF has supported grantees to help educate policymakers and the general public about the benefits of a clean energy economy. Our grantees include business, health, environmental, labor, equity, community, faith, and consumer groups, as well as policy experts, think tanks, universities, and more. 

At EF, Diversity, Equity, and Inclusion (DEI) are top organizational commitments. We are working daily to uproot racism and other forms of oppression and create equitable systems that support people to flourish. We aim to bring humility, transparency, respect, and an appreciation for others’ lived experiences to our interactions with colleagues, grantees, and partners.   

EF is headquartered in San Francisco, CA, and our more than 100 staff members are based in locations throughout the Midwest, Northeast, Southeast, and Western regions where they can best serve our programs, partners, operations, and other functions. 

POSITION SUMMARY

Under the direction of the Senior Director of Grants, the Grants Manager supports the efficiency of grantmaking processes and team members to evaluate and implement creative solutions to improve post-award administration, compliance, and fiscal management of grants. This role works internally with program staff, operations staff, the Finance team, and externally with grantees and vendors to facilitate deliverables and effective relationships. The ideal candidate is a pro-active, solution-oriented self-starter inspired by EF’s mission and the opportunity to work in a collaborative environment. 

EF actively seeks to expand Diversity, Equity, and Inclusion within our organization and through our work. We encourage people of color and candidates with diverse backgrounds, experiences, and perspectives to apply. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Enable execution of the grant cycle from approval to closing, ensuring all compliance and due diligence requirements are met. 
• High-volume grants processing, including maintaining grantee records and award documents; assessing and/or reviewing data; making improvements to the grantmaking system (Salesforce) where relevant; and managing payments. 

• Perform audit of grant files for closure, highlighting any issues related to compliance and grant structure and working with interdepartmental teams to resolve any outstanding issues. 
• Provide front-line support, troubleshooting, and documentation of EF’s grantmaking system. 
• Work with program teams to provide knowledge and expertise and ensure timely follow-up on past-due grant items. 
• Facilitate sensitive issues in the grantmaking process; find solutions to issues and communicate both the solution and the rationale behind and impact of the solution to multiple audiences. 
• Maintain close relationships with program teams; coordinate, edit, and produce fully compliant grant documentation. Develop and facilitate training with program staff. 
• Solid understanding of field-wide trends and best practices in grants management. 
• Collaborate with the finance team to reconcile budgets, payments, and payment history. 
• Conceptualize and develop training materials on grantmaking and philanthropic topics; manage logistics of workshops and training sessions. 
• Generate and implement ideas for systems, programs, and operational improvement. 
• Recognizes that we are stronger when we are diverse and inclusive, and embodies these values in both internal and external EF work. 

QUALIFICATIONS 

• Demonstrated experience in philanthropy across multiple organizations, preferably of different types (public charity, private foundation, 501[c][4], community foundation, etc.); grants management experience. 
• Ability to work in a multi-issue, fast-paced environment, with shifting and competing priorities and deadlines; flexibility while maintaining workload is critical.  

• Ability to interact effectively with potential grant recipients, management, and co-workers, and be willing to participate in a remote team environment. 
• Ability to work independently and collegially with minimal supervision. 
• Effective time management skills with the ability to manage multiple deadlines simultaneously in multiple time zones. 
• Experience in examining and re-engineering operational processes and procedures; assisting with formulating policy; and developing and implementing new systems, strategies, and procedures. 
• Intermediate or advanced skills using Microsoft Excel, Word, PowerPoint, and Outlook, preferably in a Mac environment; familiarity with Google Drive. 
• Intermediate or advanced skills in relational database management, including DocuSign, preferably in Salesforce or another grants management system. 
• Strong problem-resolution and time-management skills. 
• Ability to read financial documents and reports. 
• Independent, innovative, and creative thinker who also is a strong team player and assists where needed. 
• A commitment to contributing meaningfully to a workplace where equity and inclusion are core values. 

INTERDEPENDENCIES WITH OTHER FUNCTIONS 

• Finance department: assist in troubleshooting payment and other financial issues.  
• IT department: help remedy cross-system issues.
• Program team: aid program colleagues in the management of grants. 

SUPERVISION

• Reports to Senior Director, Grants Management; no direct reports. 

COMPENSATION

This is a full-time position. The target salary for this position is $103,500 for candidates in the San Francisco Bay Area and $94,500 for candidates based in other U.S. locales. EF provides a comprehensive benefits package, including competitive salary, medical, dental, vision, disability, and retirement benefits, and paid time off. 

OTHER REQUIREMENTS

Ability to travel two times a year for four business days at a time.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is required to spend extended hours at the computer.  

WORK ENVIRONMENT

This position may be based in any of Energy Foundation’s offices or may work remotely from anywhere in the US. 

The office environments include some shared workspace, some individual offices, and shared kitchen facilities, with moderate noise levels and a collegial atmosphere. On occasion, there are activities or events after work hours. 

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