Job Description

Job Summary: We are seeking a highly skilled and resourceful Executive Assistant to provide dedicated support to our Chief Executive Officer (CEO). The successful candidate will be a critical partner to the CEO, ensuring seamless coordination of executive activities, optimizing time management, and contributing to the overall efficiency of the executive office. This role requires a high level of discretion, excellent organizational skills, and the ability to thrive in a fast-paced and dynamic work environment.

Responsibilities:

Calendar and Schedule Management & Meeting Coordination:

• Manage the CEO's calendar, including scheduling and coordinating meetings, appointments, and internal/external engagements.

• Prioritize and anticipate scheduling conflicts, providing solutions to optimize the CEO's time.

• Take detailed meeting minutes and follow up on action items to ensure timely completion.

Communication and Correspondence:

• Act as the primary point of contact between the CEO and internal/external stakeholders.

• Draft, proofread, and edit emails, letters, reports, and other documents on behalf of the CEO.

Travel Arrangements:

• Coordinate complex travel plans, itineraries, and accommodation for the CEO.

• Provide comprehensive travel packs, including necessary documents and information.

Confidential Information Management:

• Handle sensitive and confidential information with the utmost discretion and professionalism.

• Maintain confidentiality on matters related to executive decisions and company strategies.

Administrative Support & Project Assistance:

• Assist in the preparation of presentations, reports, and other documents.

• Conduct research and compile data as required by the CEO.

• Perform general administrative tasks to contribute to the efficient operation of the executive office.

• Support the CEO in various projects, initiatives, and special assignments.

• Coordinate and collaborate with other departments to ensure project deadlines are met.

Relocation Support & Personal Errands:

• Assist the CEO in coordinating the relocation process, including managing the moving logistics.

• Provide guidance on local amenities, and other essential services to ensure a smooth transition to the new location.

• Undertake various personal errands and tasks on behalf of the CEO, such as managing appointments, coordinating family activities, and handling personal correspondence.

Qualifications:

Education:

• Associate degree or higher

Experience:

• Working experience in a corporate setting

• Familiarity with office management systems and procedures.

Skills:

• Exceptional organizational and time-management skills.

• Strong written and verbal communication skills.

• Proficient in Microsoft Office Suite and other relevant software.

• Ability to handle sensitive information with confidentiality and discretion.

• Proactive, with a solution-oriented mindset.

• Ability to prioritize and multitask effectively.

• Detail-oriented and committed to delivering high-quality work.

• Strong interpersonal skills and the ability to work collaboratively.

Job Type: Full-time, Non-exempt, Regular

Job Location: Englewood Cliffs, NJ

Business Hours: Mon-Fri, 8 AM – 5 PM

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