Job Description

Job Description

Position Summary

We are seeking a highly skilled and proactive Executive Assistant to support the executive leadership team onsite in Palm Beach Gardens. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, high-pressure environment. The ideal candidate is a confident communicator and seasoned administrative professional with a proven track record of supporting C-suite or senior global leaders. Flexibility to work beyond standard business hours is essential to meet dynamic priorities and ensure the team’s goals are achieved.

Key Responsibilities

• Manage and adjust complex calendars, schedules, and meeting logistics across time zones
• Coordinate domestic and international travel, including detailed itineraries and timely expense report processing
• Prepare and consolidate materials for high-level meetings, including senior business reviews
• Oversee planning and execution of executive leadership events and internal meetings
• Handle sensitive information with the utmost confidentiality and professionalism
• Draft correspondence, reports, and presentations with attention to accuracy and tone
• Communicate effectively with internal teams and external stakeholders at all levels
• Provide additional administrative support and assist with special projects as needed

Basic Qualifications

• High school diploma or GED
• Minimum of 7 years of experience supporting senior executives, including C-suite or global leaders

Preferred Qualifications

• Bachelor’s degree
• Prior experience in large, complex corporate environments (e.g., billion-dollar+ revenue organizations)
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams) and Zoom
• Demonstrated discretion when handling confidential and sensitive matters
• Exceptional written and verbal communication skills with a professional tone
• Strong judgment, time management, and the ability to prioritize under pressure
• Highly organized, with a talent for coordinating leadership events and business reviews
• Flexible, adaptable, and calm under shifting priorities and fast-paced conditions
• Experience organizing events involving senior executives and key stakeholders
• Self-starter who works well independently and takes initiative
• Proven ability to handle multiple tasks and projects efficiently.

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