Executive Assistant Job at Masis Staffing Solutions, Westborough, MA

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  • Masis Staffing Solutions
  • Westborough, MA

Job Description

Job Description

Masis Staffing Solutions is assisting our client for an immediate hire of a Executive Assistant to work HYBRID and based out of Westborough MA . This position supports the Chief Human Resource Officer and Group Chief Legal Office and is open due to promotion.

This is a temporary position that has potential to convert to permanent role based on good performance.

Salary: $90,000 annually (paid on an hourly basis during initial temporary period until converted to permanent)

HYBRID Schedule: Monday thru Friday, 8am to 5pm, 3 days onsite, 2 days work from home

Responsibilities:

  • Proactive calendar management for executive’s calendar and contacts
  • Act as the liaison between the CLO, CHRO and the Managers for scheduling meetings with internal and external attendees
  • Type and distribute meeting notes and draft letters, mail, and email correspondence
  • Arrange travel, answer phones and take and relay voice mail and email messages
  • Prepare and maintain expense reports, including coding, providing receipts
  • Assist with On-boarding employees, receiving laptops, software, etc.
  • Create/Maintain Team Organization Charts
  • Organize, coordinate and budget for departmental outings/events
  • Expenses, travel, filing, presentation preparation and copying, as needed
  • Preparation of Quarterly Board of Directors material
  • Provide back up to other Executive Assistants, when needed

Experience Required:

  • Minimum 5 years of Executive Assistant experience
  • Experience in HR or Legal department is a plus but not required
  • Bachelor's or Associate's degree preferred
  • Highly proficient in Microsoft Office tools, including Outlook, Word, Excel and Power Point.
  • Adobe Acrobat experience a plus.
  • Strong communications, time management, and customer service skills

Job Tags

Hourly pay, Permanent employment, Temporary work, Work at office, Immediate start, Work from home, Monday to Friday,

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