Job Description

Deacon Club Events Coordinator

Assist in the coordination, planning, execution and follow-up of Deacon Club events and tailgates. Serves as an Athletics Staff liaison on game day. *This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Essential Functions:

• Assist with the coordination and execution of all Development office's signature events, including, but not limited to Campaign Groundbreakings/Dedications, Annual Parents Welcome event, Scholarship Brunch, Spring Tour events, ILC Weekend, Volunteer Army events and other events held throughout the year.
• Responsibilities include, but not limited to scheduling date between multiple offices, creation of event in DAD and event registration page, site selection/reservation, caterer/menu selection, theme and decor, entertainment, communications plan (invitations, email reminders, and follow-up), coordination of event program and materials needed (video, program, talking points, etc.), serving as main contact for guests, hotel needs (in certain cases), golf outing coordination (in certain cases), coordinating audio/visual needs, adhering to established budgets, ensuring adequate staffing, coordinate set-up/breakdown, coordinate event follow-up plan with assistance from Director of Communications (appropriate thank you, appeal, photo disbursement, surveys, etc.). Serves as onsite contact for Development events when needed to facilitate the operations. Responds to problems and ensures all aspects of the events are implemented and controlled according to plan. Works in partnership with University Advancement's Events Team. Serves as Athletics staff liaison in donor hospitality areas on game day. Coordinates Development virtual events Assists in the negotiation of contracts with various vendors to ensure costs and terms of contracts are within budgetary guidelines. Assists in the development and tracking of event budgets and ensures all stated guidelines are adhered to. Aids in the execution of Deacon Club stewardship initiatives for donors Ensures compliance with NCAA rules and regulations related to outside interest groups, to include keeping donors informed as to applicable rules, and preventing interference with the operation of intercollegiate athletics programs.

Other Functions: Performs other duties as assigned

Required Education, Knowledge, Skills, Abilities: BS degree in Administrative, Business, Liberal Arts, Social Sciences, or related discipline plus two to three years of experience directly related to the duties and responsibilities specified, or an equivalent combination of education and experience. Knowledge of NCAA regulations and guidelines. Knowledge of alternative fundraising programs, methods, techniques and giving strategies.

Skill in organizing resources and establishing priorities. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Ability to communicate effectively, both orally and in writing. Ability to foster a cooperative environment. Ability to develop, plan and implement short- and long-range goals. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Ability to analyze financial data and prepare financial reports, statements, and/or projections. Proficiency in the use of computers and related software applications. Ability to work evening, weekend hours and travel Valid driver license with good driving record; must be insurable. Accountabilities: Responsible for own work

Time Type Requirement Full time

Note to Applicant: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement: The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants: If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.

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