Job Description

Administrative Assistant

Reports To: CEO & VP of Operations

Location: Fairbury, IL

About the Role

We’re looking for an organized and friendly Administrative Assistant to be the first point of contact for our company. In this role, your top priority will be answering incoming calls and supporting our busy sales team with appointment scheduling and follow-ups. You’ll also assist our executives with travel plans and help with light marketing and social media tasks.

If you’re a proactive multitasker who loves keeping things running smoothly and enjoys helping a team succeed, we’d love to meet you!

$18 - $25 hourly

Primary Duties

• Answer and direct all incoming phone calls promptly and professionally.
• Support the sales team by scheduling appointments, confirming meetings, and coordinating calendars.
• Act as a liaison between clients and the sales team to ensure excellent service.
• Prepare and maintain accurate records of calls, appointments, and follow-ups.

Executive & Office Support

• Assist the CEO and VP of Operations with scheduling, travel arrangements, and administrative tasks.
• Help with general office operations, supplies, and vendor coordination.

Marketing & Social Media

• Support basic social media posting and engagement on platforms like LinkedIn, Facebook, and Instagram.
• Assist with preparing marketing materials and tracking activity as needed.
• Help coordinate email campaigns or newsletters.

What We’re Looking For

• Previous experience as an administrative assistant, receptionist, or sales coordinator preferred.
• Excellent phone etiquette and communication skills.
• Strong organizational and time-management abilities.
• Proficiency with office software (Microsoft Office or Google Workspace).
• Basic familiarity with social media platforms.
• Positive attitude, reliable, and able to maintain confidentiality.

Why You’ll Love Working Here

• Collaborative team environment where your work directly supports our growth.
• Opportunity to learn new skills in marketing and sales support.
• Dynamic, growing company with room for you to grow too!

Compensation details: 18-25 Hourly Wage

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